Understanding Action Planning

Action Planning

Introduction

When it comes to completing a project you need to know what it exactly is and list down what you wish to achieve. Also you will have to ensure that you take care of the small details and keep your complete team on the same course. These factors define called action plans. These plans are not something very tough to handle. All of these are simple issues which will pop up when the project in going on. Also the small decision which you will have to take and the tasks which are to be completed also fall under action plans.

Small Scale Planning

No matter how small the task is, from sending an email to completing a presentation, everyone needs to complete certain projects in our day to day life. Although these tasks may not seem much but you will find that it includes a lot of small steps. And if you miss one of them then the entire task gets derailed. Overlooking a step is very much possible as when it comes to simple task we are sure that we will make it work and it’s due to the overconfidence that we sometimes create problems for us.

Now how to overcome this problem? Is there a certain method for making sure that we do not miss any of the steps and cover everything? Which actions need to take care of at the early stages to make sure that the project goes on without any hassles in the latter parts? Are you sure that all the deadlines will be met? These are what you can take care of if you maintain a proper action plan.

Action plans are nothing more than a list of tasks you need to accomplish in order to complete your goal. These tasks are taken care of singularly and do not seem the same as TO DO lists as they are tasks which focus on singular goals. These plans are helpful because you get insight and framework regarding how you will complete the project. Also it will help you finish all your tasks in a very sensible manner. Also it will make sure that you do not miss any key step of the process. These are possible because all the steps are laid out in front of you and you can decide quickly which steps or tasks you will delegate or outsource and ones you can ignore.

Using Action Plans

Using an Action plan is a very simple method and it will help you so much in your project. You will not have to rake your brains and remember which the things you need to remember were are. You will have a detailed view of everything right in front of you in shape of the action plan. Action plans are most useful when used for a small project. Since small projects are normally projects where stuff can get ignored and that can cause a huge problem latter on. When you wish to make an action plan simple list down whatever tasks you need to accomplish in order to make the project a success. Also list them in order of how importance there completion is. This will help you make sure that you verify the severity of the task. This is a very simple step however it is also very useful.

There is a three step process given below which will help you in the task:

Step 1: Identify the Task

Start by listing down the entire task you can think have connected to your project which you will have to accomplish by brainstorming. Make sure you start this process right at the start of your project as that will help you to list down whatever tasks you will have to finish by the end of the project. Keep the list detailed. Since the tasks will be ranked on their importance you will know exactly which task to start after one is finished. Will there need to be changes or tasks need to be prioritized in order to meet a deadline?

Step 2: Analyze and Delegate Tasks

After you have completed listing down the tasks which you will have to undergo during the course of the project. Detail them out. Are there any step or task you can shove off without it affecting the project? Which tasks can you outsource to a freelancer or someone on your team? Are the deadlines clear enough? Is the arrangement of special resources required?

Step 3: Double check with SCHEMES

Make sure you check the tasks with this chart and figure out the details of the tasks before you delve in. that will save time and unnecessary problems later on.

SCHEMES stand for;

  • Space
  • Cash
  • Helpers/People
  • Equipment
  • Materials
  • Expertise
  • Systems

All of these are not mandatory in every project and you will not have to tally them out. However there are a few steps which need to be paid attention to every time and they are "Helpers/People," "Expertise," and "Systems."

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Learning from Your Action Plan

Learning from your action plan is something which is needed. If you think that you will be facing a project of a similar kind in near future make sure that you go through the action plan you have put on now and see what you could have done better. See what mistakes there were in the plan. This analysis will help you create better action plans in the future.

Managing Bigger Projects

Actions plans are mostly used for smaller projects where deadlines are not tat strenuous, also where you do not have to co ordinate other people. If you are working on bigger projects there will a lot more factors involved and you will have to work accordingly.

Conclusion

If you follow the method of action plans to maintain a tight grasp on all your tasks, you can be sure that you will not be facing and problems overcoming small projects.

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