Have you ever come across a situation where you need to face more then 15-20 people in a brainstorming session? You might be aware how pretty the results would be in such situation. These sessions go out of control quickly and end up with unproductive results. They tend to be dominated by people with majority of people being silent.
In this article, we are going to discuss about Charette procedure that help you solve numerous issues related to the project. This model is beneficial when simple brainstorming session is not adequate and is less creative.
How the Charette Procedure works?
When the idea generating session has various related issues or various stakeholders, basic brainstorming is now sufficient. This means that the sessions are less innovative than they should be and individuals separate from the methodology. This is the main problem if you want to attain to accord. Brainstorming can in any case be compelling on the off chance that you take a marginally different way to conduct meetings to generate new ideas.
The Charette Procedure includes sorting out individuals into a few little gatherings, each of which conceptualizes thoughts one-after-the-other until everybody included has been able to grasp an opportunity to contribute completely. It is derived from the French word for wagon from the act of architecture in the early 1800s, who utilized carts to surge their drawings starting with one place to the other and get into the conclusion. Similarly, when you utilize the Charette Procedure, you take the ideas produced by a gathering, and cart them over to the next gathering, for them to be built upon and prioritized finally.
Application of Charette Procedure
This procedure is simple to apply and depends highly on the situation you complete different group discussion in a single day. They can be overhead by a series of days or weeks. The systems you choose is involved on the logistics involved as well as magnitude of the project.
The Charette Procedure allows maximum users to participate in idea generation without compromising the effectiveness and quality of the brainstorming session. There are numerous benefits of Charette procedure, which are as below –
- One can use time in an effective manner as many issues can be discussed at same time.
- The stakeholders will notice improved opportunity to contribute to the session and generate new ideas.
- Participants are encouraged of high quality options as the most popular ideas are polished with each and every round of discussion
- New people can progress issues on each round as stalled discussion is eliminated.
- The planning facilities are obtained in this procedure, where relevant parties of interest are chosen. They are mailed the study guide on the issues they are supposed to address.
- Group leaders are selected from among the participants on the basis of their abilities and interests.
Below is a step by step guide of how Charette procedure works –
Step 1 - First, one should agree on the set of issues that needs to be discussed. Upon arrival at the site, the participants are provided with reference materials, orientation speeches and other things.
Step 2 - You should divide large group into small groups to conduct brainstorming. There are different types of group interaction, where group with 7 members is ideal. The specifics of the solution will dictate the size of your group. One should consider a few things, while forming a group, which are as below –
# Make sure to accommodate iterations, if there is a deadline
# Groups with different skills and background tend to generate creative ideas than those of skilled people
# Make sure to keep the number of participants in each group similar to others.
Step 3 - The next step is to assign the issue to each group. If the number of issues is more than the number of groups, assign multiple issues to a group.
Step 4 - Elect a recorder in each group and suggest the person facilitate the group discussion. The list of ideas is edited and report is prepared based on the discussion, and distributed to the participants.
Step 5 - Make sure that each group brainstorms an issue. It is advised to record all the ideas. Don’t forget to set time limit for each discussion. Maintain a balance between short session and long, and make sure to cover all the important points. Repeat the above steps until; the issues assigned to each group are finished.
Step 6 - Allow the participants to organize and draw things together that help them turn their work into creative ideas. It several groups have been working on the same issue, and then it is good to bring different streams of ideas.
Step 7 - Once the brainstorming session has finished, the whole group needs to be reconvened with the recorded list. One should spend good time working with the group to prioritize the issues discussed.
Step 8 - The end result includes a number of ideas, alternate plans, etc that may result in convergence on the specific plan and strategy required to implement.
The bottom line is that this technique is beneficial if you have nominal group technique, multi-voting system, etc. This is a useful procedure to generate solutions, as long as it is managed well. During this process, there is no criticism of ideas and free rein is provided to the creativity of people.
This often helps people to enjoy the experiences that are great for brining teams together. The best brainstorming approach combines different groups to generate a single solution. The Charette procedure may be useful in different phases of analysis in a broad array of application fields.
To Sum Up
The Charette procedure can be considered as one of the effective brainstorming procedures that help you capture ideas in a much convenient and effective way. It is a systematic approach where multiple participants can contribute in working on the same issue and come up with a unique solution. When you are faced with a multi-layered decision, this procedure is ideal, as it can harness priorities and ideas as the foundation of a well accepted plan. To make this procedure effective, the groups should exchange ideas for refinement and further debate.