If you have received a memo and are clueless about its subject and purpose just because the sender did not prepare it carefully, then what kind of perception would you develop about the sender? What importance would you give to the memo? In another example, suppose you have been invited to attain a corporate presentation and the way the concept has been presented was baseless and confusing. Being a member of the audience, what kind of feedback would you prepare for the presenter? There is no doubt that such experience would frustrate you and always offer some negative effects towards the presenter or sender. However, no matter how small the information or message is, there should be a proper plan through which your message or information should be provided to the audience.
You should know that the best way of communication starts with good resolution. The first step that one should take to prepare a good plan to provide information to other party is to place yourself at the position of the audience and then try to realize what you would do if you were the audience. In addition, while considering yourself as an audience, you have to realize the most preferred way to receive information from the sender.
However, some good and effective methods are available through which you can offer a good memo or presentation to your audience.