Nowadays, companies are vying to grab maximum market in order to survive. If you are the person who is responsible for the business development, then you can imagine how much work pressure you have to bear for meeting the deadlines. It is good that you have the required skills of handing complicated tasks, but you hesitate to distribute the workload among your team members because you think that by the time you teach them the necessary strategies for quick completion of task, you would have done by yourself. So, you suffer from the delegation dilemma. This, further results in surfacing of anxiety and you lose your productivity. But, there are ways to delegate responsibilities to your subordinates that will lead to business growth.
What is Delegation?
Delegation is a process through which senior level personnel teaches to juniors the skills and tricks for completing a task in time.
Why Managers do not go for Delegation?
Before you try to find out suitable ways of delegation, you have to know why most of the people avoid it. One reason is that, many managers think that by delegation requires putting of too much effort.
Consider a case. You decide which one is easier? Creating a layout and writing contents for advertising campaign for promoting a new service, which you organized by your own or inviting other team members to extend you their helping hands?
You are thoroughly aware of the content that has to be penned down in form of a copy. During your leisure time, you can think of the benefits of the new service. It may be easy for you to sit and write the entire copy by yourself and you can derive great fun. But, the question is whether will be good use of time?
While on surface, it is easier for you to do it by yourself than explaining the skills behind developing of compelling copy.
There are two reasons that state that you should delegate task to others.
- If you possess the required skills for organizing a new campaign, then chances are there that, your expertise is better used for further developing the strategy along with creation of new ideas. You are failing for making the best use of time by performing the task by yourself.
- By tactfully involving other people in your new project, you develop your team members’ abilities and skills. This signifies that when a similar project comes next time, you can delegate responsibilities with higher level of confidence as you are sure that it will be completed successfully without much of your involvement.
Importance of Delegation
Delegation helps you to make suitable use of time and skills and it allows other team members to grow and develop for maximizing the profitability of the company.
What is the Ideal Time to Delegate?
Delegation can bring win- win situation, when it is carried out in right manner. However, that does not mean you can delegate anything. For determining the right time of delegation, you need to ask yourself these questions.
- Can the other person grow and develop skills by performing the assigned task?
- Will the task recur in similar form in future?
- Is the right task, which you should delegate?
If you find positive answers, then you can delegate the task for attaining the best business growth.
When you decided to delegate the task to your team members, you have to consider other factors too.
- Take into account the skills, experience and knowledge of team members
- See whether training can be imparted
Steps for Successful Delegation
You have to clearly explain the expected outcome. Begin with the end in mind and articulate the desired results.
Clearly identify boundaries and constraints. You need to figure out the lines of responsibility, authority and accountability.
Should your team members
- Ask what is to be done?
- Wait for your approval?
- Offer recommendation regarding what should be performed and then act?
- Take action and then report on periodic basis?
- Take actions and then report to you immediately?
Wherever possible, involve team members in the delegation process. Provide empowerment to your staffs to let them decide about the tasks that have to be allotted to them and the time- period for execution.
Delegate the task to the lowest level of organization. Employees who are close to work are ideally suited for the task as they possess sound knowledge and details of every day work. This also helps in development of people and increment of workplace efficiency.
With the level of authority, you have to match up the amount of responsibility. You need to understand that you can delegate some responsibilities. However, the ultimate accountability cannot be delegated completely.
Lay deep focus on result. Ensure that you are in a position to know about what has been achieved. Permit your team members to implement their own processes and methods. This helps in building trust and quick attainment of success.
Make arrangements for providing adequate support and ensure that you should be available most of the time to solve queries. Establish right communication channels for successful completion of the project.
You should avoid usage of upward delegation. If any problem occurs, do not allow your team members for shifting the onus back to you. Listen to the problem. Do not simply provide answer and ask for recommended solutions.
Many managers feel reluctant to distribute critical tasks among team members because they think that it will take too much time in making the staffs learn the required skills for doing such job. So, the senior leaders prefer to perform tasks of their own and suffer from the delegation dilemma. But, through delegation, results can be attained in short time. For delegating effectively, select the right task for allocation and right people to execute the project.