Effective Recruitment – A Comprehensive Study

Recruitment Concept - Qualified Candidate


Picking the best one from a large pool of talented aspirants is one challenging job. Publishing a job advertisement online or in a newspaper and then, selecting the promising one from several resumes to get started with the hiring process - this is easier said than done. Recognizing the most capable candidate who will do justice to the position he or she is considered for, who will get along well with the existing members of a team and work hard towards the fulfillment of the organizational goals is essential so that a recruitment does not prove to be a waste of time and money for a company. Effective recruitment is indispensable for the advancement of a company and the proper utilization of organizational resources. In this article, you will come across the different aspects related to effective recruitment.

Factors that Make Effective Recruitment Necessary

There is more than one factor that emphasizes the fact that it is extremely important to devote considerable amount of time for effective recruitment. The key factors are discussed below.

Appropriate candidates in apt positions –

Putting efforts for effective recruitment makes sure that right candidates hold the right positions. Satisfied employees show high productivity. They are less vulnerable to think about a change. As a result, the organization is benefitted from a congenial environment where employees perform their roles efficiently, maintains a smooth workflow and brings in high revenues unswervingly.

Good team spirit –

A hasty recruitment process can cost a company very badly. For example, if a new recruit lacks certain interpersonal skills like, team-working ability, he or she may affect team spirit, work ambiance and the productivity of other team members. That is why, personality test forms an important part of an effective recruitment process. Personality test helps to know whether a potential recruit has all the interpersonal skills required to work competently.

Efficient team management –

Effective recruitment helps a leader in successful team management. When talented people hold the correct positions and they have all the necessary skills, both professional and interpersonal, to achieve the business goals, it becomes much easier for leaders to manage their teams.

Correct utilization of time and money –

Making a hiring decision in a rush results into wastage of time and money. After the recruitment, when it comes out that the person hired is not fit for a certain role, is unable to get along with the team or cannot get accustomed to the organizational culture, it means carrying out the recruitment process once more which brings in losses for the company. Effective recruitment ensures that both time and money is being spent on hiring a candidate who is perfect for a particular position.

Various Methods of Recruitment

There is not just one, but multiple methods of recruiting candidates these days. The human resources (HR) department of a company resorts to different sources or methods to hire proficient candidates to fill up different vacant positions as well as to grow a department. The two chief methods of recruitment are internal recruitment and external recruitment.

#Internal Recruitment –

This recruitment practice takes place within the organization. When an organization conducts internal recruitment process, an existing employee is either moved to a new position or promoted to a higher position. Internal recruitment is also carried out through references provided by current employees.

*Types of Internal Recruitment
  • Internal ads – emails, forms and newsletters
  • Internal employee referrals
  • Word of mouth
  • Upgrading part-time or contract employees to permanent positions
  • Asking previous and retired employees for part-time/work from home/freelancing jobs

#External Recruitment –

As the name suggests, this recruitment practice takes place via external sources like, job portals and recruitment firms. When a company engages in external recruitment process, it employs a headhunter or an executive recruiter in order to manage the search, contact and hiring process meticulously.

*Types of External Recruitment
  • Publishing ads on job portals
  • External employee referrals
  • Collaborating with recruitment firms or consultancies
  • Posting job ads on newspapers
  • Walk-in
  • Campus recruitment

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11 Steps in Effective Recruitment

The following eleven steps are vital for recruiting new candidates effectively.

1. Defining the job profile –

Explaining what the job to be done is, the responsibilities involved in the job and how the job contributes to the accomplishment of the organizational goals

2. Describing the candidate profile –

Elucidating what professional skills, knowledge and experience, technical qualifications and interpersonal qualities are required for performing the job role with utmost perfection

3. Job posting –

Choosing the right recruitment method between internal and external hiring practices for publishing job ad and attracting potential candidates

4. Scrutiny of Curriculum Vitae –

Running a thorough check on all the job applications and short listing the most suitable CVs for the telephonic interview round

5. Telephonic interview –

Obtaining a first impression of a particular candidate and deciding whether he or she is appropriate for the in-person interview round

6. In-person interview –

Assessing a candidate’s educational background and professional as well as technical skills

7. Personality Test –

Examining a candidate’s ability to accept job challenges, work within strict deadlines and to work closely with team members as well as his or her leadership qualities

8. Documentation –

Checking the validity of the academic and professional certificates and the employment documents of the previous company (in case of an experienced candidate)

9. Making an offer –

Sending the final offer letter mentioning the employment terms and conditions, joining date, salary structure and job benefits

10. Finalizing recruitment –

Signing documents upon the acceptance of offer letter

11. Training –

Coaching the fresher candidates extensively and offering training to experienced candidates for working on a new project

Effective Recruitment – The Stepping Stone for Organizational Growth

An organization flourishes when its workforce is efficient, committed and focused to meet the organizational goals. It is possible to build a workforce by recruiting effectively. Effective recruitment assures that the responsibility of the fulfillment of the company objectives is shouldered by able people.

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